Booking Form & Terms/Conditions
Please keep a copy for your own records and return the original along to confirm your reservation. Each traveler must complete this booking form.
***NAME MUST BE EXACTLY AS IT APPEARS ON PASSPORT***
*Please provide emergency contact info for all travelers*
NOTE: Passports must be valid 6 months and 1 day from the return date of your tour. Passports and visas are the responsibility of the traveler.
Traveler 1
Name* First ___________________ Initial____ Surname __________________________________
Mr__Mrs__Ms__Miss__
Address _____________________________________________________________________
City______________________________ State _________________ Postal Code ____________
Date of Birth _____/_____/______ mmm dd yyyy
Passport Number ______________________ Expiry Date ________________
Date of Issue ________________ Place of Issue ________________ Nationality ________________
Telephone (H) _______________ (W) _______________ email ______________________
Emergency Contact Person
Name _____________________________________Relationship ______________________
Address_____________________________________________________________________
City______________________________ State _________________ Postal Code ____________
Telephone (H) _______________ (W) _______________ email ______________________
Traveler 2
Name* First ___________________ Initial____ Surname __________________________________
Mr__Mrs__Ms__Miss__
Address _____________________________________________________________________
City______________________________ State _________________ Postal Code ____________
Date of Birth _____/_____/______ mmm dd yyyy
Passport Number ______________________ Expiry Date ________________
Date of Issue ________________ Place of Issue ________________ Nationality ________________
Telephone (H) _______________ (W) _______________ email ______________________
Emergency Contact Person
Name _____________________________________Relationship ______________________
Address_____________________________________________________________________
City______________________________ State _________________ Postal Code ____________
Telephone (H) _______________ (W) _______________ email ______________________
Tour Information
Name of Tour ________________________________
Type of Tour (Escorted/Private) ________________________________
Dates of Travel ________________________________
Services to be Rendered ________________________________
TOUR COST, Deposit and Final Payment Information
Total cost per person ________________________________
(Single accommodation has an additional single supplement cost)
Deposit due ________________________________ Date ________________________________
Final payment ________________________________ Date ________________________________
Terms & Conditions
General Terms
Pricing
All tour costs are based on double occupancy. If you are single traveler and wish to share accommodations, we will match you with a roommate whenever possible. If none is available or if you prefer a single room, a single supplement fee will be applicable.
Standard price inclusions and exclusions may vary per tour and are specified, but generally are:
Included
– Expertise of an English speaking photo guide
-Accommodations twin share on a bed & breakfast basis
-Entrance Fees unless otherwise noted
-Activities and Meals per Itinerary
-Private Transport to/from Airport and on Tour
Not included
-International Airfare
-Internal Airfare *(Although some tours may include, in this case, will be noted)
-Travel Insurance
-Items of a Personal Nature such as beverages all kind, laundry, telephone calls
-Gratuity
-Additional expenses resulting from the delay or extension of a trip due to weather, political disputes, sickness or other causes beyond our reasonable control
Payment Terms & Services and Fees
Independent Tours
Deposit: Because independent tours are customized a deposit does not apply.
Final Payment
Final payment is due in order to confirm all hotels, activities and services. This is to be made by check payment only. Full payment is made by check payment only.
Small Group Tours
Deposit
A deposit of $600.00 per person is required along with the Booking Form and the below signed Terms/Conditions Agreement Form to confirm a space on this tour. If there are two travelers on one form the person signing takes full financial responsibility. If this deposit is to be paid by credit card, a link will be sent to you via email. $600.00 goes toward tour and a $25.00 processing fee applies. If paid by check, no processing fee applies.
Deposit & Trip Guarantee
Tours are priced to be guaranteed at 6 persons minimum and 8 persons maximum. If a minimum has not been met there will be a choice to continue traveling on the trip with an applied surcharge. If you choose not to do so, your deposit will be refunded or may be applied as a credit towards another tour being offered.
This deposit is nonrefundable if you choose to cancel after your space has been confirmed.
Final Payment
You will be notified by email of the final payment date along with other pertinent information for your tour once your tour space has been confirmed. The due date and amount for your final payment will also be noted on your invoice for your deposit along with cancellation and change rules.
Full payment is made by check payment only.
Payable to: TG TRAVEL GROUP LLC.
Mailed to: Teri Goldstein, TG Travel Group LLC, 416 Bee Street #D, Sausalito, CA 94965
A copy of your passport will also be required at the time of full payment. This is to be scanned and emailed electronically.
Outside the USA: A signed Booking form and Terms/Conditions Agreement Form along with a $650.00 nonrefundable deposit in the form of a bank wire transfer. $600.00 will be applied toward your trip and $50.00 is a processing fee. Final payment will also be in the form of bank wire transfer along with an additional $50.00 fee.
Cancellation, Changes & Refund Policy
TG Travel Group LLC small group tours are unique and require longer lead times and much earlier commitments and payments from us to our service providers, therefore we have found it necessary to have cancellation policies that differ from other tour companies. This policy will be at the bottom of your deposit invoice.
If you must cancel: For documentation purposes all tour cancellations or change request must be submitted in writing. Travel arrangement cancellation and changes are subject to cancellation and change penalties as noted on your invoice/itinerary. No refunds will be made for unused services once travel has commenced.
Cancellations will be subject to the following cancellation fees applied per person, per booking:
Deposit – Nonrefundable
Final Payment – Because each tour is custom designed, with special arrangements and access and because we frequently travel to very remote areas as well as to places with limited or no tourist infrastructure, our payment schedule to our providers are different in almost every case. As a result our cancellation policy will by necessity be different for each tour.
Itinerary Changes
Itineraries are subject to modification and changes by TG Travel Group LLC or its designated tour operator. Every reasonable effort will be made to operate programs as planned, but alterations may unavoidably occur after final itineraries are provided.
TG Travel Group LLC reserves the right to cancel any tour which does not meet the minimum requirement of travelers stated to guarantee a tour departure. In this event it is possible for the trip to depart if those signed up agree to an additional charge to enable operation of the tour at a lower number. If it becomes necessary to cancel a trip collected payments will be refunded to participants.
Trip Insurance
All travel arrangements are subject to cancellation and change penalties and are nonrefundable near the departure date as stated on your invoice/itinerary in the cancellation/change policy. You must refer to your trip insurance policy for information regarding your coverage which pertains to trip cancellation or changes per your tour arrangements.
We require trip insurance be obtained for all tours so your trip investment is protected in the event of an unforeseen event. As a courtesy we can process it directly at TG Travel Group LLC or if purchased independently a proof of policy must be provided including: Company name, Policy # & Outside USA telephone number.
NOTE: Custom tours which require an underwriter may need to meet special travel insurance. Requirements where in this case travel insurance needs to be purchased directly from: TG TRAVEL GROUP LLC for your protection.
Liability Release – Read Carefully
As a participant in this travel program arranged by TG Travel Group LLC in conjunction with onsite operators, related events and activities I, the undersigned, am physically/mentally fit and acknowledge, appreciate and agree:
1. There is a risk of injury including death involved in traveling and while particular skills and personal discipline reduce this risk, these risks still exist.
2. I knowingly and fully assume all such risks, both known and unknown, and assume full responsibility for my participation in this travel program.
3. I willingly agree to comply with stated and customary terms and conditions for participation in this travel program.
4. I, for myself and on behalf of my heirs, assigns, personal representative and next of kin HEREBY RELEASE, INDEMNIFY AND HOLD HARMLESS TG TRAVEL GROUP LLC AND OTHER SPONSORING AGENTS, LAND OPERATORS USED FOR THIS ACTIVITY (“RELEASES”) with respect to any and all injury, disability, death or loss or damage to personal property associated with my participation in this adventure travel program.
5. *I HAVE READ THIS RELEASE OF LIABILITY AND ASSUMPTION OF RISK AGREEMENT, FULLY UNDERSTAND ITS TERMS AND CONDITIONS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING IT AND SIGN IT FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT.*
If you are in agreement to the above terms, please sign, date and return this form to me.
I look forward to working with you!
Printed name: ________________________________________________
Signature: ___________________________________________________
Date: ________________________________________________________
NOTE: TG Travel Group LLC reserves the right to refuse travel services at the owner’s discretion
HEALTH & FITNESS
HEALTH REQUIREMENTS
You must be in suitable physical and mental health to travel depending on the activities of the chosen trip. Any physical condition, diet, or treatment requiring special attention must be reported in writing when the reservation is made. You must be able to participate in the activities on the itinerary of the tour that you are booking.
Levels of activity are as follows:
Easy: Has a walking component, some up and down hill walking, but little or no physical exertion for people in average health.
Moderate: Significant urban and rural up and down walking, possible hikes of about an hour. Full days, requires average fitness level.
Active: Continuously active, long days, for physically fit travelers may have hiking/biking/ canoe/rafting
If you are unclear as to level of your itinerary please ask!
Some health conditions require a doctor’s note stating you are fit for travel.
Pre Existing Condition(s):__________________________________________________
Medications: ____________________________________________________________
Diet Restrictions: _________________________________________________________
***Some conditions may occur after your trip has been booked and paid for. It is your responsibility to notify:
TG TRAVEL GROUP LLC for your protection.***
I have read the health requirements and am fit to travel. I am fully able to participate in the activities on the tour that I am booking.
Printed name: ________________________________________________
Signature: ___________________________________________________
Date: ________________________________________________________
Thank you!
GENERAL INFORMATION
Business Hours
TG TRAVEL GROUP LLC takes pride in providing its personalized travel service and is available 7 days a week, 8:00AM – 5:00PM, Monday – Friday and 8:00AM – Noon on Saturdays and Sundays. After hours appointments in the evening or on weekends can be arranged in advance through an email request. Emergency calls are exceptions.
Inquiries
TG TRAVEL GROUP LLC is happy to assist you with your upcoming travel plans.
Telephone: 415-331-3791
Email: Travels with Teri
BELOW IS A LIST OF OUR SERVICES & THEIR FEES
TG TRAVEL GROUP Services
– Consultation trip planning with guaranteed booking with TG TRAVEL GROUP LLC – complimentary
– Tour booking, custom or small group – complimentary
– Airfare in conjunction with tour – complimentary *(except: airline has ticketing fee/contracted ticket has processing fee))
– Transfers & Hotels, international, no tours – complimentary
– Transfers & Tours, international, no hotels – complimentary
– Trip Insurance Processing when booking tour with TG TRAVEL GROUP LLC – complimentary
Other Travel Services
– *Consultation trip planning booking on own – $75.00 per hour
*** A trip consultation which checks specific travel information such as internal flight departures, train schedules and hotel availability is provided for a service fee which is calculated according to the amount of research time involved. This fee is to be paid by check only.***
NOTE: A consultation fee may apply if a booking is made with a partner company if transference is made reflecting a deduction in commission due to that transference.
– Planned itinerary booking on own – $150.00
– Trip Research – $100.00
– Domestic Air Ticket – $35.00
– International Air Ticket – $50.00
– Round the World Ticket – $150.00
– Internal Air Tickets Only – $35.00 per ticket
– Rental Cars – $35.00 per car
– Hotels Only – $35.00 per hotel
– Trip Insurance Processing when booking on own – $35.00
We look forward to working with you!
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